Project Management for Support Staff

One day course

Key Objectives:

• Provide an understanding of project management tools and techniques to use in your pharmaceutical projects
• Learn to better priorities, manage and control your work
• Improve your project planning and being even more proactive
• Incorporate the project management processes into everyday working practices
• Help provide a better understanding of how to work more effectively,both individually, and in supporting the members of the project team

PROGRAMME

What is a Project / what is Project Management in the Pharmaceutical Industry?

• What is a project?
• What is project management?
• Typical characteristics of projects
• Identifying factors which hinder the success of projects you support
• Roles and responsibilities of project members and support staff
• The importance of taking a proactive approach in supporting projects

Ensuring you understand the project objectives

• Understanding the project objectives, and how these should be aligned to the organisation’s business goals and objectives
• The logic of the project triangle – quality, cost, and time
•  Ensuring you obtain a clear brief of your responsibilities in the project 

Key elements of Project Planning

• Identifying the work to be done (using the Work Breakdown Structure tool)
• Knowing who is involved - preparing and distributing an organisation chart for the project
• Understanding planning a schedule using a bar chart (gantt chart) as a tool,
• Being proactive about what can go wrong in the project
• Identifying what the risks are
• Developing solutions to manage problems and issues to prevent delays
• Setting up and tracking project budgets
• Organising project meetings

- ensuring you check availability of key players for meetings
- manage the minutes – collating, distribution – to ensure the items are      actioned on time

• Managing document version control

Project Implementation and Control

• Overcoming enablers and constraints in projects
• Effective prioritisation
• Meeting timelines for yourself and other members of the project team
• What is required to meet deadlines
• Tracking deliverables and reporting progress
• Keeping documentation and filling up-to-date
• Effective communication of project status, issues and recommendations
• Participating and being an effective support to the project team members

Project Review and Learning from Pharmaceutical Projects

• Learning from each project